Minimum Wage Employer Resources
Minimum Wage FAQs
The frequently asked questions document, available in the Download Center (to the right), provides information on implementation and enforcement. It communicates how the Minneapolis Department of Civil Rights may guide its personnel in interpreting the Minneapolis Minimum Wage Ordinance.
The rules, available in the Download Center (to the right), govern the procedure that the Minneapolis Department of Civil Rights will follow to enforce the ordinance.
Required Notice Poster
The Minimum Wage Ordinance required notice poster must be displayed where employees can easily read it in any/all languages needed by 5% or more of employees. Download the poster in the Download Center (to the right). This poster fulfills the posting requirements of both the Sick and Safe Time and Municipal Minimum Wage Ordinances.
Selected FAQs for Employers
The selection of frequently asked questions (below) address many practical concerns. To view the answer to the question, click the "+" symbol and a drop down will appear.
uNDERSTANDING Minimum wage
What are wages?
Wages include salary, hourly pay, piece rate pay, commissions, and non-discretionary performance bonuses. Tips and employer payments toward medical benefits plans are not wages.
The costs of the following items are not considered wages: 1) uniforms or specially designed clothing required by an employer which is not appropriate for use except in that employment; 2) equipment used in the course of employment, except tools of a trade, a motor vehicle, or other equipment which may be used outside the employment; 3) consumable supplies required in the course of the employment; or 4), or travel expenses in the course of employment, except for those incurred in traveling to or from the employee’s residence. An employer may not deduct these items from an employee’s paycheck if those deductions reduce the employee’s wages below minimum wage.
Employers found to have implemented a system of excessive payroll deductions for the purpose of circumventing the minimum wage law may be found to be in violation of the ordinance.
What is an hour for purposes of the minimum wage law?
Employees must be paid for all time for which the employee performed work for the employer’s benefit.
Do tips count toward the minimum wage?
Tips and gratuities do not affect the new minimum wage owed to employees. No employer may directly or indirectly credit, apply, or utilize gratuities towards payment of the minimum wage.
Tina is a server at a restaurant in Minneapolis. On average, she receives about $8 an hour in tips. Does that count towards the minimum wage her employer must pay her? No, it does not. The employer must pay her at least the minimum wage-not counting tips or gratuities.
TRAINING OR APPRENTICESHIP PROGRAMS
I am part of a city-approved training or apprenticeship program. does the minimum wage apply to me, too?
Yes it does apply, but there are some special considerations. For city-approved training and apprenticeship programs, employers must pay employees under the age of twenty (20) not less than eighty-five (85) percent of the minimum wage rate, rounded up to the nearest nickel, for the first 90 days of employment. After the first 90 days, the employer must pay no less than the applicable minimum wage rate.
Jade, age 18, just started work at a city-approved training program at a large business in Minneapolis. What is the minimum wage the employer must pay Jade?
On Jan.1, 2018, the minimum wage for large businesses will be $10 an hour. For Jade’s first 90 days at the training program, the employer must pay her at least $8.50 an hour (or 85 percent of the applicable minimum wage). After 90 days, the employer must pay her at least $10 an hour (the applicable minimum wage rate for large employers in 2018).
how does an employer become a city-approved training or apprenticeship program?
Applications are available to download here or in download center above. Any employer may apply to become a city-approved training or apprenticeship program (for purposes of the Minneapolis Minimum Wage Ordinance) by completing an application and emailing it to firstname.lastname@example.org. Applicants will receive confirmation of their submission and directions regarding any next steps within several business days. Applications are evaluated by the Minneapolis Department of Community Planning and Economic Development (CPED).
Criteria for approved youth training programs is developed by CPED and approved by the city's Workforce Investment Board with input from current service providers. A complete listing of the criteria here or in the download center above. The criteria should be reviewed by applicants before submitting an application.
Note: a listing of all city-approved training or apprenticeship programs is also available for download in the download center above.
determining business size
How do I determine my business size under the new minimum wage ordinance
To determine an employer’s size, count the total number of persons performing work for compensation. Add each person per week for each week of the previous calendar year and divide by 52. Include full-time, part-time, jointly-employed, paid interns, seasonal, and temporary workers, no matter where they are located. This calculation determines whether an employer is considered “large” or “small” for purposes of the ordinance ("small" is defined as 100 or fewer). If an employer is a franchise or a full-service restaurant, see FAQ's in the Download Center (upper right on this webpage).
Robot World, a business in Minneapolis, employed 30 full-time workers, 22 part-time workers, and two temp workers each week last year. Robot World averaged a total of 54 (30 + 22 + 2) workers per week. It is a “small business” for purposes of the minimum wage ordinance because 54 is less than 100.
Tree World is a business in Minneapolis. It is open all year round, but there is a lot of variation in the number of persons working during the year. For 12 weeks of the year, it employs 150 full-time workers. During the slowest 10 weeks, it only employs 25. For the remaining 30 weeks, it employs 50 workers.
Tree World has to do some math. It looks like this:
12 weeks x 150 workers = 1,800
10 weeks x 25 workers = 250
30 weeks x 50 workers = 1,500
1,800 + 250 + 1,500 = 3,550
Divide 3,550 by 52 (weeks in a year) to get the average number of employees, like this:
3,550 / 52 = 68.27 employees (weekly average for one year)
Because 68.27 is less than 100, Tree World is a “small business” under the minimum wage ordinance.
WHAT IF I HAVE A NEW BUSINESS THAT HAS BEEN OPEN LESS THAN A YEAR?
To determine the size of a new business, count the average number of workers per week during the first 90 days after the new business began operation. Then determine if it is considered a “large” or “small” business under the ordinance.
What is a “large business” under the new Minimum
“Large business” means all employers that had more than one hundred (100) persons performing work for compensation in the previous calendar year.
What is a “small business” under the new minimum wage ordinance?
“Small business” means all employers that had one hundred (100) or fewer persons performing work for compensation in the previous calendar year.
How do I calculate business size if it is a franchise?
If you operate your business pursuant to Minnesota's franchise law, Minn. Stat. 80C.01, and the franchisor and all franchisees own or operate an aggregate of more than ten (10) locations nationally, then you are a large business under the new Minimum Wage ordinance. You do not need to count the total number of employees.
ARE THERE ANY SPECIAL RULES FOR RESTAURANTS?
If your business is a full service restaurant in Minneapolis which is not operated pursuant to Minnesota’s franchise law and has fewer than ten (10) locations nationally, each restaurant location is treated as a single, unique employer solely for the purposes of determining business size. So, you will need to count the number of employees in each restaurant location to determine whether it is a “large” or a “small” business under the new ordinance.
For purposes of this rule, a full-service restaurant is an establishment in which food and beverage are served and which provides table service to customers to facilitate the ordering and delivery of food and beverage.
Barb’s Burgers is a full-service restaurant which is not franchised. There are three Barb’s Burgers restaurants in Minneapolis, two in Fargo, and two in Omaha. Since there fewer than 10 Barb’s Burgers in the U.S., each of the three Barb’s Burgers located in Minneapolis counts as its own unique business for the purpose of determining the business size under the new ordinance. Each Minneapolis Barb’s Burgers restaurant will need to count the number of employees working there per week during the previous calendar year. Note: it is possible that one Minneapolis Barb’s Burgers is a “large business” while another is a “small business” under the ordinance.
ARE COLLECTIVE BARGAINING AGREEMENTS EXEMPT?
No. Employers operating under a collective bargaining agreement (CBA) must pay all employees at least the minimum hourly wage.
ARE EMPLOYERS REQUIRED TO POST NOTICES FOR
Yes. Employers must display a workplace notice poster within each of their facilities in Minneapolis in a visible and accessible location. The poster should be displayed where employees can easily read it. Employers must display the poster in English and in each of the primary language(s) spoken by employees at the particular workplace, if published by the Department.
WHAT DOCUMENTS ARE EMPLOYERS REQUIRED TO KEEP?
Employers are required to keep records showing the wages paid to each employee and the number of hours worked by each employee for at least three years. Employers must allow employees to see these records on request. Employers must also allow the Civil Rights Department to inspect these records on request to monitor compliance with the law.
minimum wage and city limits
What if employees based outside of Minneapolis pass through Minneapolis as part of their job?
The minimum wage does not apply to workers who pass through Minneapolis without making any work-related stops.
What if an employee based outside of Minneapolis works within Minneapolis on an occasional basis?
If an employee works two or more hours within the City in a particular week, the employee must be paid at least the minimum wage for the time worked within the City. Employees who work less than two hours in a particular week within the City are not covered by the ordinance.
Does the ordinance apply to an employer who isn’t located in Minneapolis but has an employee performing work in Minneapolis?
Regardless of where an employer is located, it must pay at least the Minneapolis minimum wage rate, for time worked in the City of Minneapolis, to any employee who performs at least two hours of work in a calendar week within the City of Minneapolis. For purposes of this rule, a calendar week runs from Monday to Sunday.
How does an employer know how much time an employee spends working within the City limits?
An employer may make a reasonable estimate of an employee’s time spent working in the City for purposes of determining if any employee has performed at least two hours of work in a calendar week within the City. Documentation of how the reasonable estimate was derived may include, but is not limited to, dispatch logs, delivery addresses and standard estimated travel times, or historical averages. Smart phone apps also exist for the purpose of GPS location and payroll time tracking.
where can i receive more information?
Labor Standards Enforcement Division staff in the Minneapolis Department of Civil Rights will promptly respond to concerns, provide technical assistance, or answer questions from anyone.
Email email@example.com or call (612) 673-3000 (311) or (612) 673-2157 (TTY) for more information.
Entire Minimum Wage FAQs
If you would like to read the complete Minimum Wage FAQs, please download the file in the Download Center to the right.